Poster Submissions

2022 PRIM&R Annual Conference Poster Presentation Program 

The presentation of posters at the PRIM&R Annual Conference promotes interdisciplinary sharing and collaboration, and facilitates the exchange of ideas, information, and practical strategies for the many challenges faced by research professionals. For those interested in submitting a poster abstract for this meeting: 

  1. Review this webpage in full before submitting; it outlines information on submission categories, abstract format, and poster logistics. 

  1. Draft your abstract according to specifics below. 

  1. Complete the online submission form by April 29, 2022 at 11:59 PM ET. 

Poster Abstract Categories and Submission Format 

Poster abstracts should be based upon an innovative program related to the successful work of research oversight and compliance programs, or empirical research on or conceptual analyses of topics or questions relevant to human subjects research protections, animal care and use/animal welfare, or “crossover” topics in research ethics (i.e., topics that span the research program as defined on this webpage).  

Below is information on each poster category and the submission requirements. Abstracts must include information in each section to be considered.  
 

  1. Programmatic Abstracts (550 words or less): Programmatic abstracts describe impactful and innovative approaches to the management and operation of HRPPs/IRBs, IACUCs/ACUs, IBCs, research integrity programs, and/or conflict of interest offices, analysis of such programmatic endeavors, and directions for the future. Programmatic submissions must include the following five sections: 

  • Background: Description of a problem/issue the program is intended to address. (50 words or less) 

  • Program Description: Description of the program being implemented and the methods used to assess the program (i.e., how did you assess whether the program achieved its goals?). (150 words or less) 

  • Program Assessment: What did the institution observe about the program implementation (i.e., did it work, did new issues arise, etc.)? The committee looks for an evaluation of the program's function. If data will not be available by the submission deadline, see section below on late-breaking submissions. (175 words or less) 

  • Limitations: Limitations of the program. (75 words or less) 

  • Discussion: Suggestions for future usage at the author's home institution and/or how the program could be implemented at other sites. Please make clear why this program is relevant and important for other institutions to adopt. (100 words or less) 

 

  1. Empirical Abstracts (550 words or less): Empirical abstracts describe empirical studies related to research ethics, including research on policies, practices, and concepts in human subjects or animal research oversight, or on “crossover topics” (as defined on this webpage), and include data collection, conclusions drawn from the data analysis, and directions for future work. Empirical submissions must include the following five sections: 

  • Background: A statement on the background conditions that spurred the research and the research questions. (50 words or less) 

  • Methods: A description of the research, analytic methods used, sample size (and justification), etc. (175 words or less) 

  • Results: Results of the research (data), including any baseline measures and outcomes. If data will not be available by the deadline date, see section below on late-breaking submissions. (150 words or less) 

  • Limitations: Limitations of the study. (75 words or less) 

  • Discussion: Conclusions drawn from the data or the analysis provided, and directions for the future. (100 words or less) 

 

  1. Conceptual Analysis Abstracts (550 words or less): Conceptual analysis abstracts describe normative theses or conceptual analyses that address an ethical, policy, or practical problem in research ethics, and identify directions for future theoretical or practical work. Conceptual analysis submissions must include the following five sections: 

  • Background: A statement of the conceptual/ethical/policy/practical problem or question being addressed, and the thesis of your abstract. Specify whether you are answering a prescriptive question (e.g., questions regarding what ought to be and whether actions are permissible or obligatory) or a descriptive question (e.g., questions regarding the characteristics of population, behaviors, attitudes, or policies). (50 words or less) 

  • Methods: An explanation of the research methods used (e.g., conceptual analysis), etc. (75 words or less) 

  • Conclusion: Conclusion of your argument or conceptual analysis (e.g., are you clarifying distinctions, organizing concepts, or making a proposal or recommendation?). If data will not be available by the deadline date, see section below on late-breaking submissions. (250 words or less) 

  • Limitations: Limitations of the argument/analysis, including potential counterarguments and points not considered. (75 words or less) 

  • Discussion: Conclusions drawn from conceptual analysis, and directions for future work. (100 words or less) 

Submission Guidelines 

  • All abstracts must: 

    • Be prepared for blind review; remove all identifying information from the abstract (e.g., names of locations, people (where applicable), institutions, etc.).  

    • Adhere to the word limits (see above). 

    • Include the names, degrees, and institutions for all authors in the author section of the form.  

    • Be error-free; abstract text will be published as is. PRIM&R reserves the right to adapt the titles or body of poster abstracts to ensure adherence to the organization’s internal style manual for the purposes of featuring the content in marketing materials produced by the organization. 

  • Terms of Acceptance:  

    • Posters accepted into the program receive: 

      • Virtual display of poster on the conference online platform and app. This includes full text of the abstract, a PDF of the poster, a 10-minute recorded talk about the poster, and the ability for the author to answer questions from attendees via the platform/app. 

      • In-person display of poster in the exhibit hall on days two, three, and four of the conference (November 15-17, should author choose to attend in person; not a requirement). Time will be dedicated on the agenda for authors to answer questions from in-person attendees. Authors must be present for at least one of the timeslots and posters must be on display the entire time. 

      • Select poster authors will be asked to give a formal presentation on their poster at the in-person conference on November 15-17 (~15-20-minute talks). Information on this opportunity will be included in the acceptance letter and is reserved for outstanding work. If an author is not planning to attend in person, they will need to decline this invitation. Late-breaking abstracts will not be considered for this opportunity. 

    • One author or co-author must register for and attend PAC22, either virtually or in person, to present the poster. At this time, PRIM&R is planning for an in-person conference with a virtual component. PRIM&R is unable to waive conference registration fees for poster presenters. A limited number of fee waivers will be available for those who require financial assistance.  

    • Posters and recorded presentations will be featured on PRIM&R’s conference website, and may be used for other promotional purposes. Abstract authors acknowledge that PRIM&R bears no further obligation to obtain permission for the purposes indicated, and grant this release voluntarily and with no compensation or inducement. 

How to Submit a Poster Abstract 

Complete the online submission form by April 29, 2022, at 11:59 PM ET. Please review all information pertaining to the abstract categories and submission format, as well as the submission guidelines, before submitting an abstract online. Decisions will be sent via email by June 24, 2022. 

Late-Breaking Poster Abstract Submissions  

For those wishing to submit a poster abstract, but whose data will be still in collection by time of the submission deadline, PRIM&R will offer a “late-breaking” abstract submission period between June 6 and July 8, 2022.  

  • The online submission form will reopen on June 6, 2022. Abstracts must be submitted to the online submission form by July 8, 2022, at 11:59 PM ET.  

  • Late-breaking abstracts will not be considered for oral presentation or the Pillars of PRIM&R Outstanding Poster Award (see below); they will only be considered for on-site/online poster gallery. 

  • Decisions for late-breaking abstracts will be sent by August 12, 2022

The Pillars of PRIM&R Outstanding Poster Award  

The Pillars of PRIM&R Outstanding Poster Award recognizes outstanding projects designed to improve HRPPs or animal care and use oversight programs through better education, tools, procedures, practices, or which contribute to empirical research or scholarship in the research ethics field. Each year, one abstract will be selected from the Poster Abstract Program to be designated as the "Pillars of PRIM&R Outstanding Poster Award Recipient." 

The award includes complimentary conference registration and hotel for the lead poster author to display their poster at the PAC Conference; a one-year complimentary PRIM&R membership; and one complimentary webinar registration. 

Any poster abstract submitted to the first round of the PAC22 Poster Program will automatically be considered for the Pillars of PRIM&R Outstanding Poster Award. The winning abstract will be selected by the conference Poster Abstract Committee. 

Please visit this page to learn more about the Pillars of PRIM&R. 

Frequently Asked Questions

If you have questions about the submission process that are not listed below please email Sadé Chisolm, Conference Assistant.

A poster is a visual presentation that illustrates the processes and results of your project, or explores and analyzes a concept related to research ethics and oversight. A poster must clearly articulate the question or problem you are addressing, provide a description of how you addressed the question or problem, and an explanation of how the work contributes to the field of advancing ethical research. Posters should include text and illustrative elements such as tables, graphs, or photographs. 

No, but if you are interested in becoming a member, review the range of benefits that come with membership and visit our website, to get started.

Review the information on this page about poster categories, submission format, and guidelines, and then submit an abstract using the online submission form. Abstracts must be submitted by April 29, 2022, at 11:59 PM ET, unless you will be submitting a late-breaking abstract (see above).

Yes. Once you create an account, you can submit more than one submission in your account.

Yes, it is permissible to submit an abstract drawn from previously published materials (except for posters already accepted and displayed at a PRIM&R conference).

Authors who have implemented programs or started research, but who will not yet have results by April 29, 2022, should not submit during the first round of submissions; instead, they should wait and submit the online submission form between June 6 and July 8, 2022, at 11:59 PM ET. These posters will be considered for one of 10 late-breaking poster slots. Note that abstracts submitted via this method are not guaranteed inclusion in the program because of limited space, and these abstracts will not be considered for the Pillars Award or live presentations. See the section above on late-breaking poster slots for more information.

Yes. The submission form allows up to 550 words for the body of an abstract. See the submission guidelines on this page for word counts for each section. The abstract title, authors, keywords, and funding information (if applicable) are not included in this word count. 

Yes. While PRIM&R reserves the right to adapt the titles or body of poster abstracts to ensure adherence to our style manual, your abstract will otherwise be published as submitted and therefore needs to be proofread for grammatical, spelling, and other errors.

The Poster Abstract Subcommittee, composed of volunteers from the PRIM&R community, will review all abstracts and select those that will be presented at the conference. 

All poster authors accepted into the program will be asked to record a 10-minute talk that will display on the conference platform and conference app, along with the abstract text and PDF of the poster. In addition, poster authors who submitted outstanding work will be asked to give a formal presentation on their poster at the in-person conference (~15-20-minute talks). Information on this opportunity will be included in the acceptance letter. If an author is not planning to attend in person, they will need to decline this part of the invitation. Late-breaking abstracts will not be considered for this opportunity.

Notifications for abstracts submitted by April 29, 2022, will be emailed by June 24, 2022; for late-breaking abstracts, notifications will be emailed by August 12, 2022.

If a poster is accepted, one author or a designated representative is required to register for the conference in order to display the poster.

All posters accepted into the poster program will be provided with the ability to display their poster virtually. Authors can then also choose to present their poster at the in-person conference. Upon confirming acceptance into the program, authors must tell PRIM&R their plans to attend virtually, in-person, or both. If an author has been invited to give a formal presentation at the in-person conference, they must attend in person to do so.   

Reasons why poster abstracts are not accepted include, but are not limited to:  

  • The abstract submission form was not complete (i.e., sections were missing). 

  • The methodology is poorly described, not standard, not appropriate to answer the question or otherwise weak. 

  • The main argument or hypothesis rests on flawed logic. 

  • The program or project is not related to research ethics or practices in research administration.